Academic Support
Deadlines
Fall 2025 (08/21/25 – 12/13/25)
August- 08/21/25: Classes begin for Fall 2025
- 08/21/25: Beginning of Drop/Add for Fall 2025
- 08/27/25: End of Drop/Add for Fall 2025
- 08/28/25: AAR system reopens for corrections for Spring 2025 and Summer 2025
- 08/28/25: AAR system opens for Fall 2025
- 09/17/25: New AAR Coordinators training
- 09/24/25: Base count deadline for Fall 2025
- 10/24/25: AAR system closes for Spring 2025
- 11/11/25: Notification email will be sent to faculty (see note*)
- 12/03/25: Last day of classes
- 12/12/25 – 12/13/25: Graduation ceremonies
- 12/17/25: Final grades available for Fall 2025
- 12/18/25: Head count deadline – all sections must be completed in AAR
- 12/19/25: AAR system closes for Fall 2025
- TBD: Fall 2025 Office Hours for AAR Coordinators
The Office of the Provost and IPR strongly suggest and recommend that all AAR Coordinators attend EFFORT/AAR OPEN LABS. (A separate announcement with exact dates and times will be sent by Cost Analysis.) IPR and Cost Analysis will help you with all your questions regarding FAR, AAR, Effort, Commitments, Job Records, and Payroll.
Prior Term Deadlines
| Year | Term | Term Start | Term End | AAR System Opens | Base Contact Hours deadline | Notification to instructors | Headcount Hours deadline | AAR System Closes |
|---|---|---|---|---|---|---|---|---|
| 2025 | Summer | 05/12/25 | 08/08/25 | 08/08/25 | 06/27/25 | 07/02/25 | 08/14/25 | 08/15/25 |
| 2025 | Spring | 01/13/25 | 04/23/25 | 01/20/25 | 02/13/25 | 04/01/25 | 05/07/25 | 05/14/25 |
| 2024 | Fall | 08/21/24 | 12/03/24 | 08/28/24 | 09/24/24 | 11/11/24 | 12/17/24 | 12/20/24 |
| 2024 | Summer | 05/13/24 | 08/09/24 | 05/28/24 | 06/11/24 | 06/06/24 | 08/14/24 | 08/22/24 |
| 2024 | Spring | 01/08/24 | 04/24/24 | 01/16/24 | 03/01/24 | 04/04/24 | 05/08/24 | 05/16/24 |
| 2023 | Fall | 08/23/23 | 12/06/23 | 09/01/23 | 09/29/23 | 10/18/23 | 12/20/23 | 12/23/23 |
| 2023 | Summer | 05/15/23 | 08/11/23 | 05/23/23 | 06/23/23 | 07/26/23 | 08/17/23 | 08/23/23 |
| 2023 | Spring | 01/09/23 | 04/26/23 | 01/16/23 | 03/02/23 | 04/17/23 | 05/11/23 | 05/12/23 |
| 2022 | Fall | 08/24/22 | 08/05/22 | 12/07/22 | 09/02/22 | 10/14/22 | 11/17/22 | 12/23/22 |
| 2022 | Summer | 05/09/22 | 08/05/22 | 05/12/22 | 06/17/22 | 07/22/22 | 08/11/22 | 08/12/22 |
| 2022 | Spring | 01/05/22 | 04/20/22 | 01/13/22 | 02/24/22 | 04/11/22 | 05/05/22 | 05/05/22 |
| 2021 | Fall | 08/23/21 | 12/08/21 | 08/30/21 | 10/08/21 | 11/19/21 | 12/23/21 | 12/23/21 |
| 2021 | Spring | 01/11/21 | 04/21/21 | 01/18/21 | 02/26/21 | 04/02/21 | 05/05/21 | 05/06/21 |
| 2020 | Fall | 08/31/20 | 12/09/20 | 09/07/20 | 10/12/20 | 11/13/20 | 12/18/20 | 12/23/20 |
| 2020 | Summer | 05/11/20 | 08/14/20 | 05/21/20 | 06/19/20 | 08/07/20 | 08/17/20 | 08/21/20 |
| 2020 | Spring | 01/06/20 | 04/22/20 | 01/13/20 | 02/28/20 | 04/03/20 | 05/06/20 | 05/07/20 |
| 2019 | Fall | 08/20/19 | 12/04/19 | 08/27/19 | 10/14/19 | 11/18/19 | 12/18/19 | 12/19/19 |
| 2019 | Summer | 05/13/19 | 08/09/19 | 05/16/19 | 06/21/19 | 07/26/19 | 08/14/19 | 08/15/19 |
| 2019 | Spring | 01/07/19 | 04/24/19 | 01/15/19 | 02/28/19 | 04/05/19 | 05/07/19 | 05/08/19 |
| 2018 | Fall | 08/22/18 | 12/05/18 | 09/19/18 | 10/24/18 | 11/19/18 | 12/18/18 | 12/21/18 |
| 2018 | Summer | 05/14/18 | 08/10/18 | 05/16/18 | 07/05/18 | 07/25/18 | 08/15/18 | 08/16/18 |
| 2018 | Spring | 01/08/18 | 05/04/18 | 01/15/18 | 03/02/18 | 04/06/18 | 05/08/18 | 05/11/18 |
Notifications
Throughout the semester AAR coordinators will receive a series of 4 notifications.- This notification will be sent a week after the base count sections deadline:
The deadline for completing base count sections in AAR was last week. Our system shows that the following base count sections within your department have not yet been marked complete.
Please review this list and ensure that outstanding sections are marked complete within 5 days of receiving this notification. If you have questions about a section or sections on this list, please contact the Office of Institutional Planning and Research at (352) 392-0456 or aar_admin-l@lists.ufl.edu. - This notification will be sent several weeks before the term is closed:
The deadline for completing all sections in AAR is one week after grades are due for the term. Our system shows that the following sections within your department have not yet been marked complete.
Please review this list and ensure that outstanding sections are marked complete prior to the deadline. If you have questions about a section or sections on this list, please contact the Office of Institutional Planning and Research at (352) 392-0456 or aar_admin-l@lists.ufl.edu. - This notification will be sent every Friday, until the end of the term:
This email is to notify you of sections that may have changed in AAR as a result of changes made in the section file. Please review the below list of sections in AAR and update contact hour allocations and any other section data that may have changed.
If you have questions about any of the sections below, please contact the Office of Institutional Planning and Research at (352) 392-0456 or aar_admin-l@lists.ufl.edu. - This notification will be sent to instructors that have been assigned to sections which have been completed:
This email contains a list of the courses for which you have been identified as an instructor this term. Please take a moment to review this list. If you believe that any of these assignments are in error, please forward this email to your Academic Activities Coordinator(s) with a brief description of the error.
Identifying errors on this list will prevent errors from appearing on your effort certification report later. If the list appears to be correct, no further action is required from you.